Document Sentencing

Rule-based Classification for Document Sentencing

Sentencing electronic documents for accession into a document management systems can be a painfully slow process. Each document has to be  inspected and classified into one of the disposal schedule classes.  Then you have to define a record title and a destination container.  And what about duplicates? Do you need to sentence all the versions of document before the final one? Experienced recordkeepers might be able to process a hundred documents a day and they aren’t cheap to employ.  Aleka  can speed  up the sentencing process greatly by :

  • Defining and applying rules based on file name, folder name or text content to classify documents
  • Generating record titles from existing metadata
  • Locating exact and near duplicates to ensure that only a single copy of each electronic document is filed

Contact Aleka and save money on your  sentencing project.