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Once upon a time, organizations needed a physical presence that people could visit in order to engage with it. With the rise of virtual interactions, the need for a physical presence has diminished, and web sites, which are far cheaper than offices, have become the means of engagement with clients. This change has benefited small organizations greatly but has made the task of collaboration between organization staff more difficult. It’s not possible to walk over to someone’s office or cubicle to discuss something, or to look through a ring-binder for an important document. Tagging documents and emails can help but with virtual infrastructure it can be complicated.

Duplication of files used to be a subject of direct concern when electronic documents were stored on file shares and storage costs per gigabyte were significant. Now that storage costs have plummeted (for both domestic and organisational users) the actual cost of of storage media is seldom of concern. If storage media are full it is usually cheaper to buy a bigger one than to pay for the time and effort required to clean up existing storage. When backups took significant time to run, the fact that backups could not be completed within the available time window due to to storage bloat sometimes prompted a cleanup.

Continue reading “Duplication and Near-Duplication”