Document Management System Health Check

Do all your documents in your DMS have the correct disposal class?

Example of a possible outlier (document 20) with an anomalously low score in a disposal class.

There is often statistical similarity between the text content of documents which share the same recordkeeping container or the same recordkeeping disposal class. AK Drive Analyser can produce a measure of membership of document text in a set of classification classes based on correctly classified documents for all documents in a container or class. A low degree of membership indicates that a document may be an outlier within the container or class and be in an incorrect disposal class.

The Document Management System Health Check can:

  • Identify and avoid disposal of documents which have been incorrectly sentenced
  • Identify ‘problem’ disposal classes with large numbers of outliers
  • Identify similar documents in different containers which might belong in the same container

Contact Aleka to check on the quality of classification in your document management system.